Top 5 Recruitment Tools to Consider in 2021

In today’s business environment, successful recruitment is a testament to a company’s validity and professionalism. In any organization, hiring the right talent is one of the most critical tasks. 

A company’s recruitment process should be cost as well as time-effective. It is important to understand that recruiting and training employees involves an investment of time, money, and other resources. 

Companies should not turn a blind eye to their recruitment processes and strategies. 

In an era where technology has taken over most aspects of the professional world, the emergence of recruitment tools has revolutionized the way companies around the world recruit employees. 

Recruitment processes are lengthy in every organization, regardless of the size of a company. Hiring teams have to dig through tens and thousands of job applications to find a suitable candidate for a specific position. 

To your surprise, this is just the beginning. The hiring staff is responsible for setting up interviews, tests, HR rounds, and more. 

As you can see, being a human resource is not an easy job, which is why recruitment management software and tools have gained traction in recent years. 

With the digital era well and truly in its stride, it is hard to imagine the demand for such recruitment tools slowing down. 

SEE ALSO: Must-Have HR Management Tools Every Company Needs

What are we talking about in this blog?

  • What are recruitment tools?
  • Different types of candidate sourcing tools
  • Why do you need a recruitment tool?
  • Importance of recruitment tools?
  • Best recruitment tools in 2021 

What are recruitment tools?

A recruitment tool is a business tool or a software application that automates the tasks related to human resources management. 

Recruitment management software has emerged as the most ideal assistant to HR professionals. One of the major reasons for this is their role in streamlining the recruitment process. 

Recruitment tools define the complete flow of a hiring process which results in high productivity and cost savings. 

What are the different types of recruitment management software?

You can get a better understanding of recruitment tools based on their type and usage. 

The different type of recruitment tools include:

Job aggregators

In this situation, these tools play the role of a job board. Such solutions advertise jobs that are carried out based on a company’s hiring policy.


  • Naukri
  • Indeed
  • CareerBuilder

AI and automation

Such recruitment tools have gained immense popularity in recent years as they are based on artificial intelligence (AI) and automate the hiring process. 

Hiring tools based on AI and automation have the ability to screen potential candidates, analyze data, and also enable virtual chats. 


  • Ideal
  • Textio

Testing and assessment

Such tools are predominantly used to evaluate a candidate’s ability and qualifications during the hiring process. 

These tools take into account a range of parameters such as aptitude, personality, skills, and behavioral characteristics to assess a candidate’s profile. 


  • Self Management Group
  • Pymetrics
  • HackerRank

Recruitment CRM

Recruitment CRM systems bridge the gap between HR departments and candidates during the recruitment process. 

Tools, such as these are resourceful in social recruiting. 


  • Yello
  • Avature
  • SmashFly

Video interviewing 

Similar to AI and automation hiring tools, video interviewing tools have garnered noteworthy traction over the past couple of years. 

Although the technology used is relatively nascent, these tools factor in different factors such as choice of words, voice tonality, facial expressions during a video interview. 


  • Wepow
  • VidCruiter
  • HireVue

Why do companies need recruitment tools?


Interviews and the entire hiring process can become quite intimidating for candidates. More often than not, this looming tension in a candidate’s mind can have a negative impact on their interview. 

To address this problem, recruitment tools play a key role in improving the engagement process of hiring. 

Screening candidates

candidate screening

A number of attributes need to be considered while screening candidates such as, mentality, personality, experience, and skills. 

Since hiring processes can be lengthy, it is important to simplify them. 

A candidate sourcing tool is capable of screening candidates on the basis of a company’s predetermined criteria without any hassles. 

Reaching out to candidates

Another reason why these tools are becoming so important is because of their ability to pitch jobs and companies to top talent via emails. 

Such solutions deliver well-curated automated emails pertaining to a job posting, which go a long way in igniting curiosity and building a company’s image. 


Without feedback, your HR team will have little idea about where and how they can improve their hiring process. 

Recruitment tools can help the HR department to collect relevant feedback from candidates while or after the hiring process is complete. 

Why are recruitment tools so important?

Although recruitment tools offer endless benefits, we have listed down the most eye-catching ones. 


History has shown that a computer can outperform humans in many areas and screening resumes is one of those areas. 

HR tools have the ability to screen tens and hundreds of resumes in a short space of time, which eventually saves time and shortens the entire process. 


A well-rounded tool also enables filtering accurate parameters during a hiring process. This improves accuracy and also eliminates human error. 


Considering the features they offer and tasks they simplify, recruitment tools are very cost-effective. 

Did you know that there is a myriad of free tools available in the market? Some examples include Gorgias, Templates, ContactOut, etc. 


Without consistency, your business will not shine. Hiring tools offer a high degree of consistency.

Without discarding the hard work and efforts put in by an HR executive, there are times when they are inconsistent. 

Now that we have taken a look at the different types of recruitment tools, their benefits, and what they offer, let’s take a look at some of the best recruitment tools available in the market today.

Best recruitment tools in 2021


Bamboo HR comes with a wide selection of features that allow recruiters to stay on top of their recruitment and onboarding tasks. 

Right from writing a job post to scheduling an interview, BambooHR handles it all. 

The candidate tracking system enables recruiters to see the real-time status of every application. This shrugs off the need to look for data through piles of papers and folders.

BambooHR also has a mobile application that allows recruiters to perform their tasks while they are away from the office. 

What do we like about BambooHR?

  • Job posting
  • Intuitive user interface
  • Employee self-service portal

What can be improved?

  • Reference checking
  • Background screening

Key features:

  • Job posting
  • Candidate tracking
  • Interview scheduling


SAGE HRMS is primarily developed for small to medium-sized businesses. It provides a wide spectrum of HR applications and tools which allow users to optimize the complete life cycle of their employees. 

Apart from human resource management, the platform offers payroll functionality and is built to support payroll requirements for businesses across a range of industries. 

What do we like about SAGE HRMS?

  • User-friendly
  • Easy configuration
  • Does not require much training

What can be improved?

  • Report functionality tool
  • Custom reports
  • Spotting miscalculations

Key features:

  • Payroll management
  • Recruitment and onboarding
  • Performance management

Interview Mocha

Interview Mocha is one of the best candidate assessment tools in the market. It scores a candidate based on various criteria including business skills, finance, aptitude, etc. 

Interview Mocha has a repository of more than 1000 templates to screen candidates. Users can also add tailored questions. 

What do we like about Interview Mocha?

  • Clear analytics
  • Large pool of questions to choose from
  • Ease of use

What can be improved?

  • Customer support
  • Automated selection
  • Sharing information from one department to another

Key features:

  • Skill library
  • Candidate engagement
  • Cheating prevention


Vervoe is an AI-based recruitment tool that evaluates candidates on the basis of customized tests and relevant job skills. 

The test module within the tool is called Talent Trails and is developed by industry experts. Talent Trails include video interviews, skills tests, and coding assignments. 

What do we like about Vervoe?

  • Ease of tracking applicants
  • Customizable screening system
  • User-friendly

What can be improved?

  • User interface is slow
  • Customer care
  • System lag at the candidate’s side

Key features:

  • Feedback management 
  • Session recording
  • Customizable content


Freshteam is designed to serve businesses of all sizes. The tool stores information ranging from employee demographics, performance evaluation, leave tracking, and more. 

Freshteams is a go-to HR tool for more than 2,000 companies around the world. The platform integrates the power of recruitment applications and applicant tracking systems into a single interface. 

This tool is a perfect match for hiring managers, freelance recruiters, and any individual looking to connect with the best talents. 

What do we like about Freshteam?

  • User interface
  • HR automation

What can be improved?

  • Issues while loading resumes

Key features:

  • Onboarding
  • Resume parsing
  • Mobile application

How can you choose the best HR tool for your organization?

First things first, you should ideally chalk out your goals and make a list of features you absolutely need. Further, identify the pain points or hurdles you face during the hiring process. 

Once you have established the areas you want to focus on, you can start researching to find the best HR software for your company. 

After you have put your finger down on a couple of candidate sourcing tools, the next step is to read user reviews and examine the vendor’s track record. 

If you want to minimize the time spent on research, you can read our detailed reviews that cover a wide spectrum of recruitment tools. You can also compare features, prices, specifications, and a bunch of other parameters using our comparison feature. 

We understand that choosing the right tool for your organization can get tricky. Which is another reason why you should test-drive these solutions before you invest in them. 

SEE ALSO: Top 5 Marketing Automation Tools for 2019

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Karandeep V

Karandeep V

Karandeep was born in Pune, Maharashtra, an upcoming metropolitan city in the Western region of India. While most members of his family are engineers, he had different ideas. He was more inclined toward exploring the non-technical aspects of a business, which is why he studied Bachelors of Business Administration at Symbiosis International University, Pune.  Having said that, his love for new and upcoming technologies remained intact, which is why he has written extensively about technology throughout his career. After a brief stint with a gaming company at the beginning of his career, he discovered that his love for writing was not temporary.  Being a tech geek, he always liked installing and playing around with new applications on his mobile devices and the home desktop. He was fascinated by how technology can simplify even the most mundane and complex tasks with just a few commands. He keeps a close eye on how businesses use different tools to streamline their operations to boost productivity and efficiency. At ToolsMetric, he writes product reviews that cover the main features and specifications of different enterprise applications. The sheer amount of innovation and hard work that goes into building these tech solutions is one of the reasons why Karandeep loves reviewing these tools. Besides product reviews, he also writes interesting news articles and blogs that track the latest developments in the tech industry.  When he is not writing, you can find him rooted to his seat playing video games, watching movies, or supporting his favorite football team. Since his childhood, he has always loved to travel and explore new places. Traveling is a major part of his life due to a myriad of reasons such as experiencing new cultures, food, and traditions. His other hobbies include playing football, cooking, and running.  You can find him on LinkedIn here.

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