8 Best ERP Practices for Successful Implementation

An enterprise resource planning (ERP) software binds together various business processes across a company. The increasing demand for ERP software is an indication of the key role an ERP system plays in running a business. 

According to a report published by Market Research Engines, the ERP market is set to surpass the $49.5 billion mark by 2025 [1]. Over the past few years, businesses of all shapes and sizes have implemented an ERP strategy to streamline their operations. 

But why has the adoption of ERP systems taken off in recent years? 

In this article, we will cover the best ERP practices for a successful implementation of an ERP. You can also take a look at the hottest ERP trends in 2021 to get a better idea of where the ERP market is heading. 

Since organizations are increasingly turning to data to improve their business operations, investments toward enterprise technology have witnessed growth. Does your company use an ERP system or on the verge of implementing one? 

Regardless of where you are in that journey, stakeholders are bound to have some concerns pertaining to the impact of an ERP system on their business. Right from creating organizational disruptions to project delays, these concerns discourage decision-makers from investing in an ERP software solution. 

However, the good news is that if you adopt the best practices for ERP implementation, you will start noticing its benefits and return on investment (ROI). 

Here are some of the best ERP practices to ensure your ERP deployment is successful. 

SEE ALSO: 5 Highly Rated Project Management Tools and Platforms in 2021

1. Build the right project team

The first step is to ensure that you build a strong project team to ensure your ERP implementation is successful. Typically, these individuals have a clear understanding of different business processes and a good rapport with their colleagues and the management team. 

In addition, your team should also have a project manager and an executive sponsor who can tweak business priorities as and when required. This team should be focused on defining top-level goals, KPIs, and requirements to ensure that the project is on track. 

Building the right team is one of the best ERP practices you can adopt, so it is crucial that you do not overlook it. 

2. Define KPIs

KPIs visual representation

It is important that your team understands what you are trying to achieve by investing in an ERP system. Chalk down your requirements and ensure that they are tied with your business goals. You should also have a clear understanding of how you can optimize your business processes with an ERP. Once you understand your needs, determine the key performance indicators (KPIs) that allow you to evaluate the success of your ERP implementation. 

3. Choose the right ERP vendor

It is very important to choose the right ERP vendor for successful implementation. Select an ERP partner that offers a product with all the important features you require to fulfill your business goals. 

You should research, read product reviews, and also try to get in touch with existing customers that are using a particular product. Try to understand the challenges they are facing and how the product will support your business. 

Lastly, you need to find out whether your ERP provider offers training and support after the software is implemented.

4. Collect end-user feedback regularly

Collect feedback from end-users throughout the implementation process for seamless deployment. This step will help you determine how your employees are interacting with the system, especially in the initial stages. 

After an ERP software is live, feedback from end-users will help you recognize their problems and also give ideas for improvement. 

5. Filter your data

With so much data at your disposal, how do you assess how clean your data is? It is a good practice to determine the accuracy of your data right at the beginning. You should ensure that your master data is accurate as it impacts all your other ERP implementations. 

Before you initiate data migration, it is important to define consistent data formats and definitions. This will ensure that your data practices are consistent throughout. 

6. Training and support

You should opt for an ERP vendor that offers training and support to all employees based on their roles. Besides, it is always advisable to set up an ongoing training program for new employees. After the ERP is implemented, it is critical that there is proper support to address any issues your employees are facing. 

7. Communication

The success of your projects primarily depends on understanding the motive behind the ERP implementation. Right from the CEO to the end-user, everyone should be in sync. Your employees should be aware of why ERP software is being implemented and the benefits that come with it. 

A collaborative approach coupled with clear communication is the building block of developing mutual understanding. Even the top-level management should be involved to send a clear message pertaining to the importance of the project. 

Implementing ERP software may also impact supply chain partners, customers, and business partners. This is why it is a good idea to keep them in the loop during the implementation. 

8. Project management

Project management triangle

You should also consider establishing an ERP implementation process, you should keep track of the smallest of changes. This is where a program management office (PMO) steps in. The main purpose of the CMO is to ensure that the implementation is smooth and effective. 

These tasks may include addressing incoming issues, keeping track of all responses, and making sure that there are no escalations. 

Final words

Even though you implement the most effective ERP practices, it is important to choose the most suitable ERP tool for your organization. Cloud-based ERP systems are becoming increasingly popular among small and medium-sized businesses due to their ease of implementation and lower costs. You can also read more about the best cloud model for your organization

However, whatever ERP software you choose, adopting these ERP practices can ensure a successful implementation. 

There is no doubt that implementing ERP software is not smooth sailing at all times. It comes with its fair share of challenges and ups and downs. The key is to create a sound strategy and follow all the key steps diligently. 

SEE ALSO: 6 SaaS Trends That are Expected to Dominate in 2022


Karandeep V

Karandeep V

Karandeep was born in Pune, Maharashtra, an upcoming metropolitan city in the Western region of India. While most members of his family are engineers, he had different ideas. He was more inclined toward exploring the non-technical aspects of a business, which is why he studied Bachelors of Business Administration at Symbiosis International University, Pune.  Having said that, his love for new and upcoming technologies remained intact, which is why he has written extensively about technology throughout his career. After a brief stint with a gaming company at the beginning of his career, he discovered that his love for writing was not temporary.  Being a tech geek, he always liked installing and playing around with new applications on his mobile devices and the home desktop. He was fascinated by how technology can simplify even the most mundane and complex tasks with just a few commands. He keeps a close eye on how businesses use different tools to streamline their operations to boost productivity and efficiency. At ToolsMetric, he writes product reviews that cover the main features and specifications of different enterprise applications. The sheer amount of innovation and hard work that goes into building these tech solutions is one of the reasons why Karandeep loves reviewing these tools. Besides product reviews, he also writes interesting news articles and blogs that track the latest developments in the tech industry.  When he is not writing, you can find him rooted to his seat playing video games, watching movies, or supporting his favorite football team. Since his childhood, he has always loved to travel and explore new places. Traveling is a major part of his life due to a myriad of reasons such as experiencing new cultures, food, and traditions. His other hobbies include playing football, cooking, and running.  You can find him on LinkedIn here.

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